Brakes Group

Personal Assistant to Contact Centre Director and team admin

14 Nov 2016
12 Dec 2016
Brakes Group
Contract Type
Full Time
Personal Assistant to Contact Centre Director and team admin
Ashford, Kent or Deeside, Flintshire
3 months temporary to permanent contract
Come and join the number one food service company in the country….
With a turnover of over £2.6bn, Brakes Group is a leading supplier to the foodservice industry in the UK, Ireland, France and Sweden. The group comprises a family of specialist businesses which are able to deliver everything the caterer needs, including their very successful own brand ranges developed specifically for chefs.
The Role
To assist the Contact Centre Director in the daily maintenance of their diary and provide team support to circa 600 staff to ensure that their day-to-day administrative tasks are complete. A proactive approach and the ability to prioritise is vital to this role.
Key Accountabilities & Responsibilities:

- Comprehensive diary and email management for Contact Centre Director
- Support diary management for other assistant`s in their absence
- Set up, co-ordinate & control various meetings, invites and prepare materials
- Ensure ECF meetings are scheduled, materials prepared and help with meeting set up
- Lead the compilation of monthly comms to the function
- Support in presentation (ppt) creation and editing of monthly functional reviews
- Pre-empt / organise lunch requests for team meetings and various meetings
- Organise events / meetings; seasonal events, venue & service bookings along with travel, car rentals & hotel bookings
- Organise Star Awards and recognition activity
- Maintain email distribution groups/org charts
- Ad hoc requests for the Contact Centre team
- Authorise and ensure holidays are up to date
- Complete and sign off expenses

The Person
Knowledge, Skills, Experience:

- Fully proficient knowledge/experience of MS Office (Outlook, PPT, Excel & Word)
- Excellent communication skills with a ‘can do` attitude
- Recording of actions/notes in large meeting environments where the topics discussed may vary greatly
- Ability to work in large, often changing teams & develop business level relationships with internal and external customers
- Well organised & systematic approach to daily tasks
- Flexible approach
- Comfortable dealing with senior stakeholders, both internal and external
- Absolute discretion required, often dealing with confidential information

The Business
Employing over 10,000 people, the group supplies a diverse customer base, which includes, independent pubs, restaurants and hotels, schools, hospitals, contract caterers and well known national chains.
Brakes Group has developed a clear customer focus and a strong understanding of the needs of the foodservice sector providing innovative products and services and is committed to improving both the environment and the communities it serves.
Brakes Group operates as an equal opportunities employer and we welcome all applications regardless of gender, marital status, sexual orientation, pregnancy, race, colour, ethnic origin, nationality, religion or beliefs, disability, age, political opinions or trade union membership.